EU agencies & institutions
ECHA (Helsinki), ECDC (Stockholm), European Commission and Parliament staff. We know the "Estimate of Removal Expenses" procedure: 2–3 quotes, honesty declaration, invoice matching the estimate.
Home › Services › EU relocation
EU institutions · embassies · corporate HR
Relocation for EU staff, embassies and corporate HR
If your employer reimburses your move to or from Helsinki, we prepare every document they ask for: a fixed-price estimate on their form, stamped and signed, an invoice that matches it to the cent, a CMR and a delivery note.
- Quote on your employer's form within 24 h
- Fixed price incl. VAT instead of an hourly rate
- Finland ⇄ Sweden, Germany, Baltics
- Embassy & office moves
Who we work with
The same procedure for EU staff, embassies and companies
Embassies & consulates
Office relocations and diplomat rotations, international routes with CMR, invoicing to the mission, cash or bank transfer.
Corporate HR & relocation agencies
One contact, fixed price, invoice to the company with your cost-centre and PO references.
How it works
Four steps from item list to reimbursement
Send us your item list and your employer's form.
Photos or a list are enough; send the form as a PDF or a photo.
Fixed-price estimate on your form within 24 h.
Volume, distance, dates, VAT, insurance basis; signed and stamped by the carrier.
Booking confirmation & agreement.
Route, schedule, what is included and the payment plan, signed by both sides.
After the move: matching invoice + transport documents.
Invoice identical to the estimate, CMR for international routes, delivery note signed at unloading. That is everything your employer's finance department needs to reimburse you.
Documents
Documents you receive from us
- 📄Fixed-price quote (PDF)
- ✍️Estimate on your employer's form, signed & stamped
- 📑Booking confirmation / moving agreement
- 🧾Invoice matching the estimate (to you or to your employer, with VAT specified)
- 🚚CMR consignment note (international) / delivery note (domestic)
- 💳Payment receipt (card, bank transfer, MobilePay or cash)
What is the "Estimate of Removal Expenses"?
Most EU institutions and agencies reimburse a new employee's removal costs. To claim it, you must submit two or three estimates from removal companies on the institution's own form ("Estimate of Removal Expenses"). The removal company fills in the dates, the distance, the volume in m³, the insurance basis and the total cost including VAT, and its legal representative signs a declaration that the figure covers the removal only and is genuine. After the move the invoice must match the estimate. Extras such as storage or cleaning are invoiced separately and are not reimbursed.
We fill the form the same day, on our letterhead if your employer has no form, and we keep the estimate, the agreement and the invoice consistent so your claim goes through the first time.
Routes & pricing
Fixed price, always
Helsinki ⇄ Stockholm / UppsalaHelsinki ⇄ Germany (Travemünde)Helsinki ⇄ Tallinn, Riga, VilniusAnywhere in Finland
Fixed price, always. You get one number including crew, truck, fuel, ferries and VAT 25.5 %. Ferry tickets on long international routes are shown separately at actual cost with receipts.
We invoice you, your employer or the embassy, with PO, cost-centre and e-invoicing details if required (Apix, Pagero, OpenText).
Helsinki ⇄ Stockholm / Uppsala by ferry takes 1–2 days; Germany goes by dedicated truck via the Travemünde ferry.
Recent work
Anonymised examples
Embassy office relocation, Helsinki → Riga (2026)
Two dedicated trucks, packing and disassembly, unloading and carrying in Riga, cleaning of the vacated office. Contract, acceptance reports and final settlement in the client's language.
EU agency employee, Helsinki → Stockholm area
Estimate of Removal Expenses on the agency's form, fixed price 2 800 € incl. VAT, invoice matching the estimate.
Family move Finland → Bavaria
30 m³ dedicated truck, two drivers, Travemünde ferry, Saturday unloading to suit the helpers, payment in three instalments.
FAQ
Questions employers and employees ask
My employer needs two or three quotes. Can you provide one quickly?
Yes. Send the item list and the form, and you get the completed, signed and stamped estimate within 24 hours on working days.
Do you fill the institution's own form?
Yes. ECDC, ECHA, Commission and similar forms are routine for us. If there is no form, we issue our own signed estimate with the same information.
Is the price fixed?
Yes. The estimate is a fixed price including VAT 25.5 %. Only ferry tickets on long international routes are charged at actual cost, shown separately with receipts.
Will the invoice match the estimate?
Yes, with the same amount and the same description. Additional services you order later (storage, cleaning, packing) are invoiced separately so your reimbursement claim stays clean.
Can the invoice be addressed to my employer?
Yes, to you, to the employer or to an embassy, with reference numbers, cost centre and e-invoice address.
How is liability handled?
International moves fall under the CMR convention, domestic moves under the Finnish Road Transport Agreement Act. Higher declared-value cover can be arranged on request.
Which routes do you cover?
All of Finland, Sweden, Germany and the Baltic states with our own trucks and crews.
Do you also do the packing?
On request. Standard estimates assume you pack boxes yourself; full packing is quoted as a separate line so the employer sees exactly what is included.
Request an estimate
Get an estimate for your employer's form
Send the item list and the form, and we return the completed, signed and stamped estimate within 24 h on working days.
See also: how much moving costs in Finland.
Need two or three quotes by tomorrow?
Send the form now and get the completed estimate back within 24 h on working days.
Get an estimate for my employer's form +358 45 7871 3636